Talk:Constitution/Proposed Update

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Contents

Noting MFI International Succession

[3.] CC SELECTION

[a.] Coordinator Council Appointments
  • Upon the notification of a vacancy for Coordinator Council positions, applications will be submitted to and reviewed by the VIC or COS before forwarding to the IC.
  • The reviewing authority will discuss selection options with the IC and a nominee selected from the applications.
  • The nominee's name will be forwarded to the voting members of the CC to confirm the nomination. The nominee will be confirmed by a three-fourths (3/4) vote.
  • Any New CC member will serve under the direct supervision of the IC during a 6 month probationary period. During this probationary period, the new CC member will not participate in any voting and will have an appropriate Brevet rank suitable to the position being held. Once the probationary period is successfully completed, the member would advance to their full title, gain their full rank, and assume full voting rights.
[b.] International Coordinator VOC
  • Every two years in January (odd years), the membership will be polled for the purpose of a Vote of Confidence (VOC) for the position of IC. This is to ensure that the membership wishes to maintain the current leadership.
  • The VOC will be held via the mail list with a member of the Coordinator Council other than the International Coordinator serving as the pollster. A member directly supporting the functions of the Coordinator Council may also be appointed provided the Coordinator Council approves the delegation by three-fourths (3/4) vote.
  • If the VOC confirms the continued leadership of the current IC
  • If the VOC determines that elections need to be held, nominations for the office of International Coordinator will be taken and a general election held.
  • At any time, if the current FADM decides that he or she wishes to retire, elections will be held for the position of FADM.
[c.] International Coordinator Election
Election Administration
  • Elections for the position of IC will only be held in the event of the retirement of the current IC or a IC who fails a Vote of Confidence in the odd numbered years.
  • Elections are a special thing for MFI. Whenever one is conducted, the CC shall have the sole authority to determine both the voting process and the process in which the votes of the Chapter Commanding Officers are tallied.
  • If any candidate for IC objects to the process in which votes are tallied, the candidate assumes total financial responsibility for hiring an independent party to tally the votes. The CC will generally use a method that is free for the membership and MFI.
Nominations Phase and IC Qualifications
  • Nominations for the position of IC will be taken and forwarded to the Elections Supervisor, who shall be appointed by the CC, but shall not be a member of the CC who is a candidate for IC.
  • A minimum of five nominations from any Commanding Officer and/or Zone Coordinator must be submitted to nominate a member of MFI in good standing for the position of IC.
  • A nominee for IC, must have been a member of MFI for at least 3 years and is preferred to have some command experience. This need not be necessarily from MFI, but documented experience from another fan club can apply.
  • The nominations phase will begin at a date determined by CC after a failed VOC.
  • In the case where the current IC has stated he or she will retire on a set date, the nominations phase must begin at least three months prior to that date. This is to allow time for both the election process and for a smooth transition of the office following the election.
Campaign Phase
  • Campaigning for the position of IC will begin following the nominations phase and may only be conducted via the official Campaigning listserv. The CC will establish this listserv for the sole purpose of campaigning and only one message containing the Nominees platform may be sent to the general Maquis MFI listserv.
  • The Nominees will be responsible for selecting their VIC candidate and a slate of officers to serve in the other CC positions.
  • The Campaigning phase will end at a time that the CC designates or at least two months prior to the date in which the current IC will retire. This is to allow a sufficient amount of time for the voting to occur.
Election Phase
  • The Elections phase will begin immediately following the Campaigning phase.
  • Details of how the Election will be conducted, how Chapter CO's will vote, and how the results will be tallied will be determined before the Elections phase begins.
  • The elections phase shall end at a time that the CC designates in a failed FADM VOC or at least two weeks prior to the date in which the current IC will retire.
  • The results must be tallied and presented to the CC at least 7 days following the election of a failed VOC and at least one week prior to the date in which the current IC will retire.
Change of Command
  • The new IC will take office no later than 3 days following the announced results of an election assuming the new rank of Force Admiral (FADM).
  • The outgoing IC is responsible for transferring all materials related to the office of IC and MFI in general to the new IC at least 10 days after having taken office. The outgoing IC, upon relief from command of MFI, will assume the new rank/title of FADM (RET).
  • It is hoped that this transition is a smooth and timely process without needless delays.
  • Formal change of command ceremonies may be scheduled for a later date in order to allow maximum member attendance. This deferral shall in no way be used as a basis to delay the actual transfer of power as outlined.


International Succession
  • Because a member of the Coordinator Council may be unable to discharge duties or fulfill official functions, the International Succession shall consist of the following:
    • International Coordinator: Under this article, if the International Coordinator is unable to discharge the duties of the office, by either self-declared incapacity or a majority of the CC, plus One vote, the International Coordinator may be relieved of duty and the Vice International Coordinator shall act with full authority as Commander in Chief of MFI, with the title of Acting International Coordinator.
      • Self Declared Incapacity: The IC may be temporarily unable to discharge the duties of the office, such as long term travel where communication may not be clear, or medical incapacitation. The IC will contact the MFI Chief of Staff to declare incapacity and, upon transmittal of the letter, is relieved of duty. When the IC is able to resume office, the IC will then transmit a letter declaring his/her intentions to resume office to the Chief of Staff, at which point, the IC immediately resumes office.
      • Voted Incapacity: If a majority of the CC, plus one, declares the IC unable to discharge the duties of the office, the IC may be temporarily relieved of duty until the status of the IC can be ascertained, at which point, the office devolves onto the VIC, acting with full authority, with the title of Acting International Coordinator.
    • CC Members: Members of the Coordinator Council, aside from the IC, declared incapable of exercising the office, shall be replaced by the remaining CC members.

Comments on Proposed Changes

  • Most of the suggested change is good, but I am not certain it belongs under the thread of elections. Perhaps it's own thread...
  • Majority Plus One--Interesting concept. As I believe the intent to be, perhaps we should say Simple Majority Plus One to be clearer. If you do the math, it is the same as saying 2/3.
  • The last bit about CC replacements is already covered by the CC Selection parts at the beginning. Thus is redundant.

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